.png?sfvrsn=c28b72b1_10 "CA.Gov")
.png?sfvrsn=cd8b72b1_0 "Commission on Teacher Credentialing")
| Term | Definition | |
|---|---|---|
| California Longitudinal Pupil Achievement Data System (CALPADS) | California Longitudinal Pupil Achievement Data System (CALPADS) is a longitudinal data system
within the California Department of Education (CDE) used to maintain individual-level data including
student demographics, course data, assessments, staff assignments, and other data for state and
federal reporting. CalSAAS compares the CALPADS assignment data reported to CDE with the
Commission on Teacher Credentialing (CTC) credential authorization data. | |
| Census Date | The census date will serve as a “credential snapshot”, and has been designated as the first
Wednesday in October. The CalSAAS system will consider educator assignment and credential data
during this time. | |
| Charter User | This user is able to view and work the exceptions of their associated charter school. This user will
work exclusively with the user representing the entity that is the chartering authority. | |
| County Administrator | The user level in CalSAAS designated as the administrator and the monitoring authority; County
Office of Education. The County Administrator has the capability to assign new users in CalSAAS, as
well as assign individuals to all levels below County Administrator, and assign those users’ workload.
This user has the final authority for determining misassignments, and is responsible for verifying the
monitoring results prior to submission to CTC. | |
| County User | This user is responsible for reviewing determinations for districts and schools within their workload as
well as assignments under the county (such as itinerant teachers employed by the County Office of
Education). The County User may work exceptions, and may return the exceptions to the District for
additional documentation if needed. If the county is responsible for monitoring any county authorized
charter schools located within the county, this user would also be responsible for monitoring them. | |
| Course Code Exception | Exceptions based on the course code of the assignment in CALPADS. Exceptions of this nature are
comprised of General Education, Career Technical Education, and Service assignments. | |
| Determination | The method used to justify why an exception was identified. Districts and Counties have an opportunity to review the exceptions generated in the system and respond with an explanation, such as the use of a Local Assignment Option. The final determination of misassignments is the responsibility of the County Admin User. | |
| District Administrator | The user level in CalSAAS designated at the Local Educational Agency (LEA) to work exceptions and submit necessary documentation related to the exceptions. This user is also responsible for assigning district users and district authorized charter users that they serve as the Monitoring Authority for within the district. Ability to work and submit exceptions for district authorized charter schools is limited to the District Administrator. | |
| District User | The user level in CalSAAS designated to the LEA, which in most cases will be the school district. This user works exceptions assigned to them by District Administrator. | |
| English Learner Exception | Exceptions based upon the CALPADS Education Service Code assigned to the course. | |
| Exception | Potential misassignments identified by CalSAAS through the comparison of CALPADS data from CDE and Credential data from CTC. | |
| Exception Report | The result of the comparison between educator credentials and CDE Assignment data. CalSAAS outputs a report of exceptions representing questionable assignments within the County and District. | |
| Language of Instruction Exception | Exceptions based on courses that were assigned “1 – Primary Language Instruction..” as the
Education Service Code in CALPADS. These Courses require that the educator is authorized in the
language of instruction the course is taught in. | |
| Scope | The level of access to information within CalSAAS based on the assigned user role. | |
| California Statewide Educator Identifier (SEID) | The SEID is a unique statewide identification number to be used by education agencies when
reporting to the California Department of Education (CDE). The SEID is a 10 digit randomly generated,
non-personally identifiable number.
Education Code, §44230.5 | |
| Undetermined Exception | An exception which has not yet been reviewed and worked in CalSAAS by the LEA or County. | |
| Vacant Position | A position to which a certificated employee has not been assigned on census date. Assignments which are vacant or which have a substitute assigned as of census date will be considered an exception, or potential misassignment. Education Code, §44258.9(b)(6) |
Updated July 21, 2023