Exceptions
An exception is the result of the comparison between an educator’s valid credential(s) as of census date and the CALPADS course code(s) reported to CDE for which the educator is assigned. Educators that do not hold an appropriate credential authorization relative to the course they are assigned will trigger an exception. Assignments which are vacant or which have a substitute noted as the teacher of record will also trigger exceptions.
Note: Educators holding pending applications on census date will not produce an exception if the application is ultimately granted on or before the exceptions list is generated in CalSAAS. However, if the application is denied or granted with an issuance date after census date, and the educator holds no valid document with the appropriate authorizations for the assigned course on this date, it will result in a misassignment.
CalSAAS will produce a report of exceptions representing questionable assignments. The exceptions will be organized and attached to institutions within the assignment monitoring hierarchy through the use of the 14-digit County-District-School (CDS) code entered in CALPADS. In this unique identifier, the first two digits identify the county, the next five digits identify the school district, and the last seven digits identify the school.
Because of the structure of the CDS code, we are able to allow exceptions to be viewed across levels of the assignment hierarchy. County administrators and Users are able to see all the exceptions of the districts and schools within the county. Districts Administrators and Users are able to see all of the schools that fall within the district. Charter School Users are able to see only the exceptions generated from their charter school(s). Please note that seeing exceptions is different from working exceptions (see Workload vs. Scope).
Exception Type:
Three types of exceptions can generate in CalSAAS:
- CALPADS Code
- Special Education
- English Learner
The number of exceptions that CalSAAS will output for an individual educator is dependent on the type of exception, the educator’s credential data, and the County-District-School (CDS) Code associated with the assignment.