Diverse Education Leaders Pipeline Initiative (DELPI) Annual Data Reporting Guide

For each candidate enrolled in the DELPI program and receiving grant funds, include their last and first name. Do not include staff who have only expressed interest in the DELPI program - only include candidates who are actively pursuing an administrative services credential and receiving grant funds.

• Once a candidate has received grant funds, do not delete a candidate that completes the program or exits early.

The Statewide Educator Identifier (SEID) Number is a unique statewide identification number to be used by education agencies for state mandated reporting purposes. The SEID is a 10 digit randomly generated, non-personally identifiable number. For more information on how to look up SEID numbers, visit the Information Regarding Statewide Educator Identifier (SEID) Lookup page on the Commission's website.

From the dropdown, select the candidate’s credential at the time they started the DELPI program. If the candidate has more than one credential, select the credential the candidate was using right before starting the DELPI program.

From the dropdown, select the candidate’s position at the time they started the DELPI program.

From the dropdown, select the candidate’s education level at the time they started the DELPI program.

Enter the candidate’s number of years of full-time experience at the time they started the DELPI program. Note: Candidates must have a minimum of 5 years full-time experience to earn a preliminary administrative services credential. As a reminder, the cell will highlight in red if a candidate has less than 5 years of experience.

Select from the dropdown menu to indicate the candidate’s gender identity. This is self-identified by the candidate.

Select from the dropdown menu to indicate the candidate’s race/ethnicity. This is self-identified by the candidate.

Select from the dropdown menu to indicate the candidate’s first language. This is self-identified by the candidate.

From the dropdown, select the option that describes the status of the candidate's preliminary credential. On an annual basis, if the candidate has not earned their preliminary credential, continue to update this column.

If applicable, use the dropdown to select the reason why the candidate exited the DELPI program before earning a preliminary credential. This cell will only highlight in yellow, prompting to be filled out, if the candidate is shown to have exited the DELPI program early in column N.

If applicable, use the dropdown to select the reason why the candidate exited the DELPI program before earning a preliminary credential. This cell will only highlight in yellow, prompting to be filled out, if the candidate is shown to have exited the DELPI program early in column N.

From the dropdown, select whether or not the candidate has been hired within the grantee LEA or consortium.

If the candidate was not hired within the Grantee's LEA or consortium, use the dropdown to select the reason. This cell will only highlight in yellow, prompting to be filled out, if “No” was selected in the previous column. 

If the candidate was not hired within the Grantee's LEA or consortium and none of the dropdown options apply from the previous column, type in an answer. This cell will only highlight in yellow, prompting to be filled out, if “Other” was selected in the previous column.

From the dropdown, select whether the candidate is employed as a site-level administrator at a school that is in a densely populated region at any point after earning their preliminary credential and while completing their 2-year service requirement.

From the dropdown, select whether the candidate is employed as a site-level administrator at a school with >50% unduplicated student at any point after earning their preliminary credential and while completing their 2-year service requirement.

From the dropdown, select the option that best describes the candidate's service completion status. Update on an annual basis until one year of the service requirement has been completed. Once a candidate has completed one year of the service requirement, this cell will not need to be updated for that candidate.

• “Did not complete yet”: select this option if the candidate has not completed one year of the service requirement yet and it has been less than four years since they have earned their preliminary administrator credential.
• “Did not complete within 4 years”: select this option if the candidate has not completed one year of the service requirement yet and it has more than four years since they have earned their preliminary administrator credential.

From the dropdown, select the position held by the candidate during their first year of the service requirement. Please note that only site-level administrator positions count towards the 2-year service requirement. Update on an annual basis until one year of the service requirement has been completed. Once a candidate has completed one year of the service requirement, this cell will not need to be updated for that candidate.

• “N/A, service year not completed”: select this option if the candidate has not completed the first year of the service requirement.

From the dropdown, select the option that best describes the candidate's service completion status. Update on an annual basis until two years of the service requirement has been completed. Once a candidate has completed two years of the service requirement, this cell will not need to be updated for that candidate. 

• “Did not complete yet”: select this option if the candidate has not completed the second year of the service requirement yet and it has been less than four years since they have earned their preliminary administrator credential.
• “Did not complete within 4 years”: select this option if the candidate has not completed the second year of the service requirement yet and it has more than four years since they have earned their preliminary administrator credential.

From the dropdown, select the position held by the candidate during their second year of the service requirement. Please note that only site-level administrator positions count towards the 2-year service requirement. Update on an annual basis until the second year of the service requirement has been completed. Once a candidate has completed the second year of the service requirement, this cell will not need to be updated for that candidate.

• “N/A, service year not completed”: select this option if the candidate has not completed the second year of the service requirement.

• The Funding columns track the annual funds spent per candidate, per year. A maximum of $30,000 may be spent per candidate across the project performance period.
• There are columns for tracking spending per candidate for the following years:
  • 2024-25
  • 2025-26
  • 2026-27
• There are also columns that summarize the total funding expended per candidate across all years, funds remaining per candidate, and whether administrative costs per candidate is 5% or less across all years.
• Only budget categories that were approved in the grant application will appear. Therefore, the data sheet customized to your LEA may look slightly different from the example in the video that has all the budget categories listed.
• This tab also has cells that will automatically turn red if there’s an error. For example, if more than 5% of the budget was allocated to administrative costs, those cells will highlight in red.
  • Also, if the funds remaining for a candidate falls below $0.00, the “Funds Remaining” cell will show the negative balance and highlight in red.

• Funds may not be “pooled” to pull funds away from one candidate to award a higher amount of funds to another candidate. Grant funds may not exceed $30,000 per candidate.
  • For example, if a candidate has financial aid that covers tuition that is in the grant budget, only their funds may be reallocated to another approved grant category. Those funds may not be “pooled” and transferred to another candidate.
• Budget revisions: Movement across approved budget categories is allowed under 10% of the total budget. Anything over 10% needs Commission approval. Please email DELPIGrant@ctc.ca.gov if budget changes will be over 10%.

For each current administrator that is provided culturally relevant support(s) by the LEA and/or partner(s) using DELPI grant funds, include their last and first name.

The Statewide Educator Identifier (SEID) Number is a unique statewide identification number to be used by education agencies for state mandated reporting purposes. The SEID is a 10 digit randomly generated, non-personally identifiable number. For more information on how to look up SEID numbers, visit the Information Regarding Statewide Educator Identifier (SEID) Lookup page on the Commission's website.

From the dropdown, select the current admin’s position at the time they began to receive culturally relevant support(s) by the LEA and/or partner(s) using DELPI grant funds.

From the dropdown, select the current admin’s education level at the time they began to receive culturally relevant support(s) by the LEA and/or partner(s) using DELPI grant funds.

Enter the current administrator’s number of years of full-time experience at the time they start to receive culturally relevant support(s) by the LEA and/or partner(s) using DELPI grant funds.

Select from the dropdown menu to indicate the current administrator’s gender identity. This is self-identified by the current administrator.

Select from the dropdown menu to indicate the current administrator’s race/ethnicity. This is self-identified by the current administrator.

Select from the dropdown menu to indicate the current administrator’s first language. This is self-identified by the current administrator.

This section of the tab asks for data regarding the types of supports provided to current administrators who are being provided culturally relevant supports using DELPI funds. Near the top of the tab, list the types of support current administrators are provided by the LEA and/or partner(s) using DELPI grant funds. These types of support will auto populate in columns I-L below. Select "Yes" or "No" from the dropdown to report if a current administrator received that type of support during the grant period.