The Accreditation Data System (ADS) is for institutions with Commission-approval to enter information for each Commission-approved educator preparation program (how it is delivered locally-undergraduate/post graduate, student teaching/intern, face-to-face/online/combination).

Permissions in the ADS

Unit Head:The Unit Head is responsible for ensuring that data is submitted annually through the ADS.  The Unit Head may delegate permissions to others at the institution and has the ability to create an annual report form for a program, enter data in the annual report form, review the set of annual reports, submit the annual report to the CTC, authorize additional institution users, and give users permission at the institution. Only the Unit Head may delegate to an individual the Security or Program Delegate rolls.
Security Delegate:The Security Delegate may create an annual report form for a program, enter data in the annual report form, submit the annual report to the Unit Head for review and submission, authorize institution users, and give users Institution Staff permission at the institution.
Program Delegate:The Program Delegate may create an annual report form for a program, enter data in the annual report form, submit the annual report to the Unit Head for review and submission, review the full set of annual reports, and submit the reports to the CTC.
Institution Staff:Most institution users will be designated as Institution Staff. The role of Institution Staff allows an individual to create an annual report form for a program, enter data in the annual report form, and submit the report to the Unit Head. 
BIR Team Member:When a BIR Member is assigned to an institution for an accreditation activity, the individual will have access to all reports for that institution.  After the accreditation activity concludes, the individual’s access will be removed by the system.

ADS Resources

Timelines for the Initial ADS Year

November - December 2017Institutions create logins and passwords and develop the Program Deck that shows how each Commission-approved program is delivered locally.
December 2017 - April 30, 2018Create all Program Reports showing each delivery model.
April 15 - August 24, 2018Submit ADS reports.
For information regarding ADS Office hours, please visit the Accreditation Technical Assistance page.  If you have a question about the ADS, please send your question to annualdatasystem@ctc.ca.gov.
Updated August 20, 2018