The Accreditation Data System (ADS) is open for institutions with Commission-approval to start creating logins and passwords.  The ADS allows each institution to enter information for each Commission-approved educator preparation program and how it is delivered locally-undergraduate/post graduate, student teaching/intern, face-to-face/online/combination.

Permissions in the ADS

Unit Head:The Unit Head is responsible for ensuring that data is submitted annually through the ADS.  The Unit Head may delegate permissions to others at the institution and has the ability to create an annual report form for a program, enter data in the annual report form, review the set of annual reports, submit the annual report to the CTC, authorize additional institution users, and give users permission at the institution. Only the Unit Head may delegate to an individual the Security or Program Delegate rolls.
Security Delegate:The Security Delegate may create an annual report form for a program, enter data in the annual report form, submit the annual report to the Unit Head for review and submission, authorize institution users, and give users Institution Staff permission at the institution.
Program Delegate:The Program Delegate may create an annual report form for a program, enter data in the annual report form, submit the annual report to the Unit Head for review and submission, review the full set of annual reports, and submit the reports to the CTC.
Institution Staff:Most institution users will be designated as Institution Staff. The role of Institution Staff allows an individual to create an annual report form for a program, enter data in the annual report form, and submit the report to the Unit Head. 
BIR Team Member:When a BIR Member is assigned to an institution for an accreditation activity, the individual will have access to all reports for that institution.  After the accreditation activity concludes, the individual’s access will be removed by the system.

Frequently Asked Questions

  • Creating the Program Report Deck
  • Entering Data in the Program Report

Timelines for the Initial ADS Year

November-December 2017Institutions create logins and passwords and develop the Program Deck that shows how each Commission-approved program is delivered locally.
January-April 2018Enter data in the annual reports
If you have a question about the ADS, please send your question to accreditation@ctc.ca.gov
Updated November 17, 2017