General Information

Documents issued by the Commission should be carefully checked for accuracy when posted online, usually about 48- 72 hours after the document has been processed and granted ( Educator Login). If any credential or permit issued requires a change to be made, please note that the Commission no longer prints, distributes, or mails paper documents. Please note the following directions for obtaining a change to any document.

 

Request for Address/Name Change

Document holders may submit email or physical address changes at any time using the Educator Login button on the Commission’s website to access their personal profile. Form 41-NC Request to Change Name or Personal Profile on the Commission’s website is also available for those who need to submit a change or correction for their name, social security number, or date of birth. No fee is required with Form 41-NC.

Corrections

If an error is discovered in any document processed, send a message immediately to Certification Staff using the Contact Credentialing form with the word “Correction” in the subject line describing the error. The request must include the following information:

  • Document holder’s first, middle and last name and, as applicable, previous names;
  • Document holder’s month and year of birth;  Document number;
  • Reason for the correction (e.g. the issuance date is incorrect, an authorization or renewal code is missing, etc.); and
  • The correct information to be included on the new document.

Commission staff may request additional information, such as copies of transcripts, exam scores, etc., in order to process the correction. The Commission recommends that employers retain copies of application forms, recommendation forms, and supporting materials.

If the reviewing Credential Analyst finds that the document was processed correctly, an explanation why the document was determined to have been issued correctly will be provided. If the document was issued incorrectly, a correction document will be issued. Allow 10-14 working days for a correction request to be completed. Staff will send an email to the requester of the correction concerning the status of the correction. If a correction is completed, the educator will receive an email notification regarding the issuance of the new document.

A correction request must be submitted to the Commission within twelve months of the document’s issuance date. Correction requests received beyond that time frame will be reviewed on a case-by-case basis. See CIA 14-03 for more information.

Change of Restriction on a Document

If the holder of a credential or permit with an employment restriction changes jobs (such as moving from District "A" to serve in District "B") during the valid period of the credential or permit, the document should be changed to reflect the new restriction.

The Commission will reissue the document with the name of the new employing agency for the remaining period of the document. The reissued document will have a new issuance date, but retain the original expiration date. Requests for changes in employment restrictions for individuals serving on University intern credentials must be submitted to the Commission by the recommending college or university. The application packet must include:

If adding a subject at the same time as the restriction change, a full processing fee is required. The requesting agency should make it clear on the application that they are seeking both a restriction change and adding a subject(s).

Adding an Authorization (Subject Area) to a Credential/Permit

To add a subject to an existing credential or permit, an application and full application processing fee must be submitted to the Commission.

For information about adding a subject to a multiple or single subject teaching credential, refer to leaflet CL-621A [PDF], entitled Adding a Teaching or Subject Area to Multiple or Single Subject Credentials.

For information about adding a subject to a general or standard teaching credential, refer to leaflet CL-621 [PDF], entitled Adding a Teaching or Subject Area to General or Standard Teaching Credentials.

A recommendation from a California college or university is required to add a subject to an intern credential (submit as a paper application). A recommendation from a Commission approved program sponsor is required to add a subject to a Designated Subject Credential (submit as a paper application). A recommendation from a Commission-approved program sponsor is required to obtain an Added Authorization in Special Education (AASE-see leaflet CL-890 [PDF]– submit as online recommendation from approved program).

Updated May 9, 2018

 

Updated August 14, 2025