CALPADS Reporting

CALPADS Reporting

Local Education Agencies (LEAs) must report all certificated assignments in California Longitudinal Pupil Achievement Data System (CALPADS), including classroom, non-classroom based, and vacant assignments. CALPADS course code selection is determined at the local level, and is driven by the content and curriculum of the course, not the educator in the assignment or the credit earned for the course. 

CalSAAS compares the CALPADS assignment data reported to California Department of Education (CDE) as of census date and the Commission’s credential authorization data. Therefore, precision in reporting assignment data in CALPADS is essential for accurate results through this process. LEAs reporting inaccurate assignment data in CALPADS will see an inflated number of exceptions in the system, and a larger workload for assignment monitoring. 

Uncaptured Assignments

Alternative schools and Necessary Small Schools are monitored in CalSAAS because there are existing course codes that can capture the assignments. However, adult education, child development, and preschool assignments do not have dedicated CALPADS course coding.  Because of this, they are not currently monitored in CalSAAS.

California Education Entity Roles

The partnership between CDE, CTC, and LEAs allows for an automated assignment monitoring process. Each of these entities have distinct roles in regards to educator assignments.

The CALPADS course assignment codes should be selected based entirely on the content of the course or, for non-classroom based assignments, the duties of the position as outlined in the job description. The LEA is responsible for making this decision. After the course content is determined, the LEA can report the assignment to CDE through CALPADS coding.

If you are an LEA trying to determine a course's content, please see the following resource:

Course Assignment Handout

The Commission is responsible for determining which credentials are able to serve in various content areas. It uses CDEs coded assignment data, and compares it with its own educator credential records to determine which assignments are potential misassignments. Though the Commission has access to CALPADS data, it does not have any authority over CALPADS reporting.

CALPADS Help

If you need help determining the appropriate CALPADS course code, please send your inquiries to the California Department of Education’s CALPADS Operations Office. They may be reached at CALPADS@cde.ca.gov.

Organization of Local Education Agencies in CalSAAS

In CalSAAS, Local Education Agencies (LEAs) are placed in a hierarchy on the basis of their County-District-School (CDS) codes.  The assignment of LEAs in CalSAAS is entirely dependent upon how these codes were created. If you discover issues with how or where an LEA is displayed in CalSAAS, you will need to inform CDE by emailing cdsadmin@cde.ca.gov.  

Please visit the County-District-School Administration resource for more information on how CDS codes are captured and displayed.