Eligibility to Submit a New Educator Preparation Program First Requires Initial Institutional Approval

 

Subject Matter Preparation Program Approval Process (can take 6-12 months to complete)

Subject Matter Program standards address the California requirement for teachers to demonstrate competency in the subject matter they will be authorized to teach. These programs of higher education may be associated with degrees or majors in the subjects; however, the Commission does not govern degree programs and these programs do not lead to a credential or certificate on their own.

A new subject matter preparation program seeking Initial Program Approval is reviewed by qualified volunteers, who have participated in activities to ensure a calibrated understanding of the subject matter program standards.

Once the review process is complete the Commission must give final approval at a regularly scheduled public meeting before the program may begin operation.

Initial Program Approval is accomplished by submitting program documentation for the Initial Program Review (IPR) process. The program documentation must describe how the institution will meet the appropriate program standards and provide the necessary evidence (such as course syllabi, handbooks, evaluation forms, etc.) to support the narrative description.

Steps to follow when submitting a program proposal
  1. Intent to Submit and Institutional Verification form - An Intent to Submit and Institutional Verification form must be received prior to when the institution expects to submit its proposal for initial program review.
  2. Review the IPR Submission and Formatting Guidelines prior to document preparation.
  3. Document preparation and submission - Submit 1 electronic copy of the formal proposal.

  4. The documents that must be submitted include:
    1. Transmittal Cover Sheet
    2. Subject Matter Preconditions - Located within the specific subject matter area document.
    3. Standards Common to all Subject Matter Programs - Located within the specific subject matter area document.
    4. Subject Matter Program Standards - Located within the specific subject matter area document. The program documentation must describe how the institution will meet the appropriate program standards and provide the necessary evidence (such as course syllabi, handbooks, evaluation forms) to support the narrative description. All Subject Matter Program standards can be found on the Commission's standards web page.
    5. Alignment Matrix - Located within the specific subject matter area document.
  5. Submit payment of Cost Recovery fees. Any questions about the Cost Recovery plan should be sent to the Accreditation Fees at accreditationfees@ctc.ca.gov
If you have any questions, please contact the Commission at IPR@ctc.ca.gov.

Review and Approval Process

After the program proposal is received, the Preconditions will be reviewed by Commission staff and qualified volunteer readers will review the Standards Common to All Subject Matter Programs and the Subject Matter Program Standards.

Because the review process depends entirely on the participation of experts from the field, the review process can be quite lengthy, especially for lower incidence programs. The Commission asks that each institution identify one faculty member for each submission to participate in an IPR session to keep the review process moving as quickly as possible. It is highly recommended that institutions volunteer to read a document prior to submission of their own proposal in order to gain the most in-depth understanding of the entire IPR process.

Once the review process is completed, formal action must be taken by the Commission at their next scheduled public meeting. Please note the Commission Meeting Schedule here.

Contact Information

All correspondence and document submission must be emailed to the IPR@ctc.ca.gov email. To ensure that documents and questions are received, please use the above email instead of individual staff email accounts. Questions related to specific programs will be routed to the appropriate staff.  
Updated March 20, 2017