2021-22 Assignment Monitoring Frequently Asked Questions

When will Assignment Monitoring start

Monitoring will officially begin on August 1, 2022. At this point, exceptions will be available within the system for 90 calendar days. Users representing local educational agencies (LEAs) will have 60 calendar days to review and determine exceptions, after which their initial review window will be closed. However, LEAs will still be able to work exceptions that have been returned to them from their monitoring authority until the end of the monitoring cycle. Monitoring authorities will have access to exceptions for the duration of the 90 calendar days. The Commission will finalize monitoring results on 11/1/2022 when the monitoring cycle officially closes. 

Like last cycle, CalSAAS will be open for an extended period before monitoring officially begins. This allows users the opportunity to review their exceptions over the summer if they choose.  We hope this schedule allows our partners in the field time to both adequately prepare for the coming school year and thoroughly monitor the assignments of the previous one.  

The date CalSAAS opens is currently TBD and dependent upon when CALPADS data are transited from the California Department of Education (CDE). We will provide updates via Assignment News once we receive data.

Please find an approximate timeline of the monitoring cycle below:

Census day October sixth, CTC revieves data from CDE in May, CalSAAS opens from June through July, Monitoring Officially begins on August first and ends on November first

How do the 60/90 day deadlines work in CalSAAS?

After monitoring begins, Local Education Agency (LEA) users have 60 days to address and give an initial determination on their exceptions.  At the end of the 60 day period, LEA users will no longer be able to initially determine exceptions.  However, they will be able to respond to exceptions returned from their monitoring authority (MA).

Monitoring authorities will be able to determine and review exceptions for the entirety of the 90 days. 

Districts that act as both an LEA for traditional schools and an MA for charter schools, will be limited to 60 days for traditional school exceptions and have the full 90 days to address their charter exceptions.

Note that CalSAAS allows Monitoring Authority (MA) users to return unworked and undetermined exceptions to LEAs after the 60 day period is over if they choose.  Doing so allows LEA users additional time to access unreviewed exceptions in their Returned tab on the exceptions screen.  The use of this feature is completely at the discretion of MA users.  LEA users will need to work with their MA users to determine if this option is available.  

What should a district authorized charter do if their monitoring district is not communicating with them?

They may contact the County Office of Education (COE) for the county they are geographically located in. The County can then contact the district, ensure they are aware of what their monitoring authority role entails, and facilitate communication between the two entities.

County Offices of Education can also take over monitoring duties if the district in question is in agreement with this arrangement. To do so, the County user needs to make themselves a new role as a District user in CalSAAS. While logged in under that role, they can make final determinations on charter schools.  Please make sure to do this, as not proceeding as such interferes with the final submission process.

When was Fall 2 census day?

Fall 2 Census day was October 6th, 2021.  Educators should have earned their credentials or be otherwise authorized by this date in order for the assignment to be considered appropriate.  If The educator was credentialed after, determine the exception as a corrected misassignment.  
Updated May 03, 2022