2020-21 Assignment Monitoring Frequently Asked Questions

When will 2020-21 assignment monitoring start?

Monitoring was originally slated to begin in late May - early June. However, we received feedback that completing monitoring during the summer months is difficult because of competing certification priorities and Local Education Agency (LEA) summer breaks. In response, the Commission consulted with the California Department of Education (CDE) and is adjusting the proposed monitoring schedule. We hope this alteration allows our partners in the field time to both adequately prepare for the coming school year and thoroughly monitor the assignments of the previous one.  

monitoring timeline image

The monitoring cycle is displayed in the timeline above.  CalSAAS will be open and accessible during the week of June 7, 2021.  At that time, users can access the system and determine their exceptions.  Though monitoring has not officially begun, there is no restriction on the actions users can take within the system during this time. How monitoring authorities choose to use this time is at their discretion.  They may complete their monitoring, or they may also choose to wait to work within the system until monitoring officially begins.

Monitoring officially begins on August 1, 2021. At this point, exceptions will be available within the system for 90 more calendar days. Users representing local educational agencies (LEAs) will have 60 calendar days to review and determine exceptions, after which their initial review window will be closed. However, LEAs will still be able to work exceptions that have been returned to them from their monitoring authority until the end of the monitoring cycle. Monitoring authorities will have access to exceptions for the duration of the 90 calendar days. The Commission will finalize monitoring results on 11/1/2021 when the monitoring cycle officially closes.

 

2020-21 is a "consequential year" - what does this mean?

Pursuant to Assembly Bill 1219 (stats. 2019) 2019-20 was considered a non-consequential year, in that the data generated from CalSAAS for the 2019-20 school year was used for informational purposes only, and was not made publicly available. 

Commencing with the 2020-21 monitoring cycle, the public will be able to view Local Education Agencies’ misassignment and vacancy data. The Commission and the California Department of Education will use this data to populate various data dashboards.  


How do the 60/90 day deadlines work in CalSAAS?

After monitoring begins, Local Education Agency (LEA) users have 60 days to address and give an initial determination on their exceptions.  At the end of the 60 day period, LEA users will no longer be able to initially determine exceptions.  However, they will be able to respond to exceptions returned from their monitoring authority (MA).

Monitoring authorities will be able to determine and review exceptions for the entirety of the 90 days. 

Districts that act as both an LEA for traditional schools and an MA for charter schools, will be limited to 60 days for traditional school exceptions and have the full 90 days to address their charter exceptions.

Can County Offices of Education (COEs) take over monitoring of their district authorized charters?

Yes, if the district in question is in agreement with this arrangement. To do so, the County COE user needs to make themselves a new role as a District user in CalSAAS. While logged in under that role, they can make final determinations on charter schools.

What should a district-authorized charter do if they are not receiving guidance or communication from their monitoring authority?

They may contact the County Office of Education (COE) for the county they are geographically located in. The County can then contact the district, ensure they are aware of what their monitoring authority role entails, and facilitate communication between the two entities.

How do I appropriately use the Charter School assignment flexibility granted by Assembly Bill 1505?

We have created an assignment school and a charter school resource page to help guide charters and their monitoring authorities on these assignments. Please find them here:

However, this is our interpretation of the legislation. Note that this section of statute is not under the purview of the Commission. Therefore we can only provide guidance.  LEAs should do their own due diligence in appropriately interpreting the laws that govern their work.  We believe that monitoring authorities should make the final determination as to what the law requires and how the 2019/2020 Charter Assignment determination should be applied.  

Updated September 21, 2021